Compliance in large-scale authorities doesn’t have to be complicated.



Councils, like any business have a duty to ensure that the buildings under their control comply with appropriate statutory, regulatory and corporate standards - a task that for any large-scale business can be a real challenge to achieve.


It doesn’t help either that this task has become increasingly complex, onerous and difficult in the context of various potentially competing drivers including:-

  • An increasing burden of legislative and regulatory duties falling on building occupiers.

  • Delegation of relevant budgets and responsibilities to individual establishments, notably schools but with ultimate accountability still seen as resting with the corporate body of the Council.

  • The consequences of increased delegation, which has brought about a significant reduction in resources retained centrally to develop and monitor compliance with relevant standards.

  • Loss of critical mass and control in delivery of property related services through outsourcing, budget reductions and fragmentation of resources.

  • Governance arrangements in establishments are becoming increasingly more complex through the move to Shared Services and Partnering arrangements that do not fit easily with traditional landlord and tenant definitions.


In addition to this Councils are faced with a wide range of Health and Safety responsibilities that fall on building occupiers. Even where rigid policies and procedures are set out at corporate level, responsibilities for their implementation are frequently delegated to service managers in individual properties who do not always appreciate the importance of ensuring that regular checks and control measures are carried out and recorded.


Meaning that local authorities are faced with the situation where day-to-day responsibility and the majority of available resources are delegated to premises level but with the ultimate accountability remaining at corporate level within the Council. The corporate property officer can ensure that all relevant policies and procedures are in place but ultimately has to accept that they simply do not know the level of compliance across the portfolio for which he/she has responsibility. The discovery of non-compliance is often only made as a result of an incident on a particular site, by which time it is too late to do anything about it.


In addition to the direct consequences of any incident, the Council could be faced with damage to its reputation, financial loss, individual officers could be faced with legal proceedings and in the worst case, lives of building users could be lost.


To help combat these risks it is crucial that a comprehensive building management & compliance documentation system is in place. That’s exactly where Pass Management Systems comes in, our system offers a local authority the ability to create a system in which tasks and checks can be allocated to those responsible and recorded in a secure cloud based database in which managers or inspectors can recall up should they ever need to within seconds.


Meaning, not only will senior management have the peace in mind that staff have completed the checks at the appropriate times, but that the buildings within they operate is fully secure and compliant.


To find out more about our system, or how it can specifically help your business call us today on 07733 268769 or email info@passms.com


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